Visitor Management System for Schools

Screen and track everyone who enters your schools

Visitor Management System Key Benefits

  • Screen every visitor, including contractors, guardians, and volunteers, instantly against the most reliable and up-to-date U.S. sex offender databases in all 50 states.
  • Check visitors against custom school or district databases which can contain custodial restrictions and/or banned visitors.
  • Immediately alert administrative and security personnel should a visitor be identified as a risk.
  • Print badges with the approved visitor’s photo, name, date, time of entry, the building name, and visitor’s destination.
  • Generate accurate, reliable district-wide and school-level reports with a complete sign-in history for every person entering your schools.
Visitor Management System for Schools Key Benefits

COVID-19 Screening and Contact Tracing

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Remote Screening

Daily health screening questionnaire emailed to staff and guardians of each student before they come to school which automatically recommends if he or she should stay home based on provided answers. Results are reported in real-time showing administrators which students and staff members have passed, failed, or did not respond.
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On-Site Health Screening

Add “Yes/No” health screening questions to your student, staff, visitor, contractor, and volunteer check-in procedures. If using the Remote Screening Module, students/staff that did not submit their answers are prompted to complete the on-site screening. Immediately alert personnel should a person be identified as a risk.
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Contact Tracing

Facilitate contact tracing with a comprehensive report that shows entry details of all persons across your campuses, including sign-in/sign-out times and authorized location. The report can quickly be retrieved and shared with health officials and others to assist with contact tracing efforts.

Student and Staff Modules

Raptor syncs information from your SIS every two hours to ensure your data is always updated with your latest student, staff, and guardian data. For PowerSchool customers, Raptor writebacks daily attendance to your PowerSchool attendance tables.
When a student is late, quickly mark them tardy, add a custom reason why, and print a tardy slip. When a student accumulates a certain number of tardies—a number you can set—a Tardy Alert is displayed, letting you choose what action should be taken, such as notifying guardians or assigning detention. Customize and print detention slips at the click of a button.
Raptor instantly screens anyone attempting to sign -out a student against the sex offender registry in all 50 states and any locally customized databases, including custody databases, every time they sign out a student so you can be confident that you only release students to approved guardians. Quickly print early dismissal slips.
Campus staff and district-wide employees, like IT and maintenance personnel, can sign in on the Raptor system, enabling you to track and record staff reporting times, substitute teacher sign-ins, and district-wide faculty sign-ins.
Visitor Management System - Sync with your SIS

Raptor Kiosks

Raptor Kiosks empower you to control your visitor sign in experience while extending the check in process from your front desk to your school entrance.

All-In-One Raptor Kiosk 

Perfect for your school entrance or secure vestibule, this all-in-one Kiosk Station can be secured to a fixed location. The Kiosk comes complete with a 15.6” touchscreen, built-in 2D barcode scanner, optional passport scanner, and camera.

Custom Kiosk Solutions

For schools that want to use their own computer or Windows Surface Pro tablet, this option provides districts Raptor Contactless Sign In software for Kiosks on a district-provided device.

Screen and Track All Visitors

Visitors scan their IDs, take their photo, and complete the check-in process. Badges print instantly and can be customized to include a bar code for easy check-out.

Greet Your Visitors

Customize the “Welcome” screen with your school logo and a message to greet your visitors. On-screen instructions (available in English and Spanish) help visitors easily navigate the check-in process.

Allow Self-Sign-In/Out

Approved students, guardians, campus staff, and district personnel can sign themselves in/out without assistance. All entrants are screened before being cleared by the system.

What Raptor Customers Are Saying

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Raptor Provides Line of Sight To Who Is in Your School at All Times.
Raptor Visitor Management System


Back to School in the Age of COVID-19: Using Visitor Management to Keep Your Schools Safe.​

Top 100 School District School Safety Software Implementation


Broward County Public Schools Successfully Implements a Safety Solution During COVID-19.

The Raptor Difference

Pencil & Paper

Raptor Visitor Management System​

Frequently Asked Questions​

A visitor management system is an online tool that both registers and screens every campus visitor, volunteer, and contractor so that school officials know precisely who is entering their buildings.

The best visitor management systems screen each visitor’s state-issued ID against sex offender databases and locally customized lists of banned or potentially threatening individuals, instantly alert school officials to a threatening presence, and maintain a searchable log of all visitors.

Visitor management software features include:
  • Instant screening against sex offender, custody, and other customized databases.
  • Accurate, reliable, searchable visitor recordkeeping.
  • Easy-to-use districtwide or individual school visitor report creation.
No, Raptor Visitor Management does not perform criminal background checks. The Raptor system uses the visitor’s first name, last name, and date of birth that is captured with the ID scan to check only against:

  • Registered sex offender databases in all 50 U.S. states.
  • Any alerts from custom databases set up by the school or district containing information including custody orders, expelled students, dismissed school or district employees, etc.
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