Close this search box.

What is a school visitor management system and how does it work?

School Visitor Management System- Custom Kiosk Solutions

A school visitor management system eliminates uncertainty and helps schools know precisely who is on campus. By scanning their ID, each visitor’s information is screened against the sex offender registry and custom databases, including those with custody orders and banned visitor status. The system instantly alerts school officials if a visitor is flagged as a security risk. Visitor management systems automatically capture and store visitor data, enabling schools to create security-focused reports for analytical and investigative purposes. 

Why is a visitor management system important in schools?

  • Screen every visitor against sex offender and custom databases, including those with custody orders and banned visitor status

  • Sync with your student information system (SIS) to have accurate student and guardian data and ensure you release students to only approved guardians

  • Immediately alert administrative, security, and other appropriate personnel via text and/or email when a visitor is identified as a risk

  • Generate district- or school-level detailed reports in real time. Create security-focused reports for analytical and investigative purposes

How does the Raptor Visitor Management System work?


Does Raptor Visitor Management run background checks?

No, Raptor Visitor Management does not perform criminal background checks. The Raptor system uses the visitor’s first name, last name, and date of birth that is captured with the ID scan to check only against:

  • Registered sex offender databases in all 50 U.S. states.
  • Any alerts from custom databases set up by the school or district containing information including custody orders, expelled students, dismissed school or district employees, etc.

How can districts handle undocumented persons who visit schools?

In the event that a visitor has no scan-able form of ID, the Raptor system allows for the manual entry of information (first name, last name, and date of birth) for screening purposes. Only the minimum data needed to accurately identify an entrant is collected (i.e., no address information, no Social Security number, no physical characteristics data—hair color, eye color, weight—is ever captured). No other data is collected from the ID, and a photocopy of the ID is not retained.

Raptor icon

Request a Demo

See why Raptor is the leading provider of integrated school safety software solutions