How can schools quickly screen volunteers with VolunteerSafe?

It’s difficult for schools to quickly screen volunteers without a system in place, and manual papers and ID checks aren’t sufficient. VolunteerSafe streamlines the entire volunteer management process, from application and background screening to approval, communication, and reporting. It helps schools ensure only approved individuals volunteer on campus while reducing administrative workload.

Is the volunteer application mobile friendly?

Yes. The Modern Volunteer Application is designed for phones, tablets, and desktops, allowing parents and community members to apply easily from any device using a clean, intuitive interface.

Do we need to change our existing workflows?

No. The Modern Volunteer Application uses your district’s existing approval rules, background check requirements, and custom configurations. No setup changes or data migration are required.

Can approval decisions be automated?

Yes. Districts can automatically approve volunteers who meet predefined criteria and flag only applications that require review. This significantly reduces manual processing time.

How does VolunteerSafe support ongoing compliance?

VolunteerSafe provides ongoing monthly background monitoring and detailed reporting tools, giving districts visibility into volunteer activity, hours, expiration dates, and overall program engagement.

Can volunteers track their hours in VolunteerSafe?

Yes. Volunteers can log and track their hours through the centralized portal, while administrators can generate standard and custom reports for participation, retention, and workload analysis.

RAPTOR VOLUNTEERSAFE™

The Safe, Efficient Way to Manage School Volunteers

SAFETY IN MOTION

Efficient Volunteer Management Software for Schools

Q: How does VolunteerSafe help keep students safe?

VolunteerSafe integrates comprehensive background screening and monthly monitoring to ensure volunteers continue to meet district safety standards. Volunteers are also screened against the sex offender registry and any district-defined custom databases.

Empowering schools to recruit, engage, and manage volunteers, without compromising safety or adding administrative burden.

Easily collect applications, documents, and required information through a secure online application. Built-in automation and background check integrations reduce manual review so staff can focus only on applications that need attention.

Keep volunteers informed and involved through a centralized portal and automated communication. Match skills to opportunities, notify volunteers of upcoming events, and streamline coordination across campuses, all in one place.

Ensure only approved volunteers are active on campus with ongoing screening, clear approval status, and tracked hours. Integrated check-in and reporting provide visibility into who is volunteering, where, and when, supporting safer operations every day.

Testimonials

Schools Like Yours Are Already
Seeing the Difference

“Bringing everything into one centralized system through Raptor VolunteerSafe has significantly reduced the risk of oversight. Staff no longer need to search in multiple places or maintain separate spreadsheets. They have been trained to go straight to one source for volunteer status, restrictions, and background check results - it’s all there. And being able to quickly toggle between approved and expired volunteers has made real-time responses possible, where before I’d have to dig through multiple systems and get back to someone at a later time.”

“The reporting in Raptor Volunteer Management has been great for a variety of reasons. It helps track hours for people who track volunteer hours for work or school, for example. And with field trips, we’re able to pull up an approved list of volunteers and hand that report to the teachers.”

"The volunteer module has proven to be so helpful. Since we started using Raptor to manage our volunteers, we have been able to make our volunteer application process run so much smoother. With the integrated background check functionality, the whole process has become more convenient for parents since we have now moved to yearly background checks."

"Mason County School District uses Raptor to know which employees, visitors and volunteers are in our buildings at any given time. It makes a big difference with our volunteer program because it allows us to manage them and track their hours and expiration dates. We love how it helps us try to keep our students and staff safe, while always connecting with the community and family members who volunteer."

“Raptor has streamlined the volunteer management process. The volunteer coordinator at each school can check the online queue and easily review applications. The batch printing saves a lot of time on field day. Now, volunteers sign in through Raptor and are checked against the sex offender database, giving us this extra layer that they’re all being vetted every single time. It’s just a phenomenal process.”

Product features

Raptor VolunteerSafe

Mobile-Friendly Experience

Volunteers can complete applications from any device using a clean, intuitive, mobile-optimized interface, making it easy to apply anytime and anywhere.

Customizable Volunteer Applications

Create applications tailored to your district’s needs by collecting required information, documents, and preferences based on volunteer roles and responsibilities.

Automated Approval Workflows

Automatically approve low-risk volunteers while flagging applications that require review, reducing manual work and speeding up onboarding.

Ongoing Monthly Background Monitoring

Monthly background reviews help ensure approved volunteers continue to meet district safety standards without requiring reapplication or manual tracking.

Centralized Volunteer Portal

Provide volunteers with a dedicated portal to view opportunities, track hours, and stay informed about upcoming events and assignments.

Automated Communication and Notifications

Notify volunteers when they are approved, when new opportunities are available, or when event details change, keeping everyone informed and engaged.

The Safe, Efficient Way to Manage School Volunteers

Efficient Volunteer Management Software for Schools

Schools Like Yours Are Already
Seeing the Difference