Volunteer Management Software for Schools

The Safe, Efficient Way to Manage School Volunteers

Ensure Only Safe Individuals Are Volunteering in Your School

Raptor VolunteerSafe combines comprehensive background screening with your custom databases to ensure only safe individuals are volunteering in your school.

Through our integration with JD Palatine, you choose the levels of background checks based on volunteer roles and responsibilities and your school policies. Monthly background reviews ensure that all volunteers continue to meet your safety and security standards.

Every time volunteers check in via Raptor VisitorSafe, they are also screened against the registered sex offender database of all 50 U.S. states and territories and any of your customized databases.

Volunteer Management Software for Schools

What Our Customers Say

“The reporting in Raptor Volunteer Management has been great for a variety of reasons. It helps track hours for people who track volunteer hours for work or school, for example. And with field trips, we’re able to pull up an approved list of volunteers and hand that report to the teachers.”

"The volunteer module has proven to be so helpful. Since we started using Raptor to manage our volunteers, we have been able to make our volunteer application process run so much smoother. With the integrated background check functionality, the whole process has become more convenient for parents since we have now moved to yearly background checks."

"Mason County School District uses Raptor to know which employees, visitors and volunteers are in our buildings at any given time. It makes a big difference with our volunteer program because it allows us to manage them and track their hours and expiration dates. We love how it helps us try to keep our students and staff safe, while always connecting with the community and family members who volunteer."

“Raptor has streamlined the volunteer management process. The volunteer coordinator at each school can check the online queue and easily review applications. The batch printing saves a lot of time on field day. Now, volunteers sign in through Raptor and are checked against the sex offender database, giving us this extra layer that they’re all being vetted every single time. It’s just a phenomenal process.”

Recruitment

Online Custom Application

Build specific criteria into your application, request documents and automatically run background checks.

Automated Approval Process

Choose to approve volunteers with no criminal or sex offender history automatically and only review applicants with potential risk.

Instant Notifications

Provide tracking and instant notification to approved applicants.

Engagement

Volunteer Portal

Centralized hub designed to increase collaboration and keep volunteers informed of upcoming events and opportunities.

Automatically Align Volunteer Skills with Needs

Filter by skills and automate emails to volunteers according to available opportunities.

Streamline Communication

Automatically email relevant volunteers when a new opportunity is posted, event details change, or remind them about an upcoming event.

Retention

Track Hours

Volunteers can track their hours to stay accountable to their commitments and manage their time effectively.

Reporting

Comprehensive standard and custom reports help coordinators: Track volunteer participation rates, hours contributed, and the types of activities they are involved in to identify engagement levels.

Analyze

Examine trends in volunteer retention over time to identify patterns and potential areas for improvement.

RELATED RESOURCES

Whitepapers

How to Create a Fun Summer Enrichment Program

Summer enrichment programs can increase both academic and personal development, while helping students with social, emotional, and mental health needs.

Why You Should Implement a Mentoring Program

The uniqueness of each student’s journey makes it imperative that students have a trusted, go-to person who can help them navigate their individual situations.

Stories & Testimonials

Hear what some of our customers have to say.

District Oversees More Than 30,000 Volunteers

After using another volunteer management system, the district realized that one of their elementary field trip chaperones was a registered sex offender.

With Raptor, the district and their students, staff, and families are confident that each volunteer is properly and accurately vetted. The district has rejected over 300 applicants since implementing Raptor.

Volunteer Applications Screened Each Year

"We’re not like a lot of districts, with building-based or grade-level volunteer coordinators. I’m it, for the entire district. That’s a testament to the speed and ease of use of the Raptor system. I’m able to manage more than 30,000 volunteers, process 6,000 new applications, help applicants or volunteers with any questions, complete the necessary screenings, and do all of this by myself."

Randle Evett

Safety Specialist
Greenville County Schools

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See why Raptor is the leading provider of integrated school safety software solutions

"The safety of our students and staff is our #1 priority and having Raptor gives us that extra sense of security."

"Having an all-in-one solution, like Raptor is the best!"

"I think Raptor offers the best in its class. Nothing beats it."

- Chris Allen, Crisis Management Technician, Laramie County School District WY

- Michael Barbara, Safety Coordinator, Alhambra (CA) USD

- David Wrzesinski, Director of Safety and Emergency Management, Robinson (TX) ISD