Winter weather brings a unique set of challenges for schools. Ensuring the safety of students and staff requires careful planning, proactive measures, and ongoing assessments.
This comprehensive checklist provides school administrators with structured guidance to prepare for, respond to, and recover from winter weather events. From facility inspections to snow removal strategies, this list will help schools stay resilient against winter’s hazards.
Before Winter Begins
Preparation is the foundation of winter weather safety. Addressing potential risks early ensures a smooth response when severe weather strikes.
1. Conduct Facility Inspections
Ensure your school facilities are ready to withstand winter conditions. Start with these steps:
- Inspect parking lots, sidewalks, and walkways for cracks or damage. Repair issues to prevent ice buildup in hidden areas.
- Test and replace outdoor lighting if necessary to maintain visibility during shorter daylight hours.
- Mark the edges of steps, uneven walking surfaces, and ramps for clear visibility in icy conditions.
- Verify that gutters and drainage systems are clear to reduce the risk of ice formation.
2. Develop a Snow and Ice Removal Plan
A clear snow and ice removal strategy minimizes disruption and ensures safety.
- Create a detailed plan that specifies removal schedules and responsibilities for in-house staff or contractors.
- Determine trigger points for snow removal, such as after a 1-inch snowfall.
- Set designated snow piling areas that don’t obstruct pathways or parking spots.
3. Train Staff on Winter Protocols
Build a culture of preparedness through staff education.
- Conduct training sessions on winter safety measures, weather closures, and emergency procedures.
- Assign staff members to monitor real-time weather updates using NOAA or other reliable sources.
- Test your automated weather notification systems to ensure timely communication with staff and parents.
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4. Stock Essential Safety Supplies
Prepare for unexpected winter conditions by having supplies on hand.
- Procure anti-icing materials, such as salt or brine, to prevent ice formation.
- Ensure water-absorbent mats are placed at entrances to reduce slips indoors.
- Stock shovel-ready equipment and tools for snow removal.
5. Test Communication Systems
Efficient communication is critical during severe weather events.
- Verify that both automated notification and localized incident communication systems, including SMS, email alerts, and PA systems, are functioning. Review integrated communication systems to ensure they are performing as expected.
- Create a communication plan to relay closure or delay announcements quickly.
During Winter Weather Events
When winter weather strikes, schools must focus on real-time response to maintain safety across all facilities.
1. Monitor Weather Conditions
Stay updated on weather developments to make timely decisions.
- Use NOAA weather tools or mobile applications to track changes in real-time.
- Assign staff members to monitor specific sources for severe weather alerts.
2. Communicate Closures or Delays
Make informed decisions and communicate them effectively.
- Notify parents, guardians, and staff of closures or schedule adjustments promptly.
- Use multiple communication platforms (email, social media, website updates, etc.) to ensure the entire community is informed.
3. Clear Outdoor Areas Regularly
Keeping pathways safe is a priority during ongoing weather conditions.
- Continuously clear snow and ice from high-traffic areas, such as entrances, sidewalks, and parking lots.
- Use anti-icing treatments proactively to prevent ice from forming on cleared paths.
4. Inspect Bus Routes
Prioritize safe travel for students using school transportation.
- Perform step-brine treatments to minimize icy patches on bus steps and walkways.
- Keep alternative routes on hand in case primary roads are not plowed or treated.
- Verify bus drivers can access and use key emergency alerting systems.
5. Respond to Hazards Quickly
Encourage staff and students to report hazards promptly.
- Establish a hazard reporting system to track and address issues like indoor puddles or outdoor black ice.
- Post clear signage in hazardous areas until issues are resolved.
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After the Storm
Once the storm passes, schools must assess, recover, and apply lessons learned.
1. Inspect for Post-Storm Damage
Conduct a comprehensive review of the school’s facilities.
- Check for damage to roofs, windows, and outdoor structures caused by snow or ice.
- Inspect playground equipment, bleachers, and other outdoor spaces for hazards.
2. Review Incident Reports
Evaluate incident reports and identify patterns to enhance future preparedness.
- Document slip-and-fall incidents, including their causes and resolution measures.
- Use data insights to adjust safety protocols or educational initiatives.
3. Restock Safety Supplies
Replenish any supplies used during the storm to prepare for future events.
- Replace anti-icing materials, floor mats, and other necessities.
- Assess stocks of emergency items, such as first aid kits and flashlights.
4. Debrief and Update Protocols
Gather staff for a focused discussion on what worked and what didn’t.
- Discuss ways to improve response times, communication, and hazard mitigation measures.
- Update your winter weather protocols based on staff feedback and incident data.
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Prevent Slips, Trips, and Falls During Winter
Aside from preventive measures, educate your school community to reduce accidents during the winter. Simple steps like wearing slip-resistant footwear, avoiding fast movements on icy surfaces, and recognizing hazards are equally important. Consider distributing posters or guides with these tips to build awareness.
Keep Your School Safe This Winter
Preparing for winter weather is an ongoing process, but proactive planning and clear communication can mitigate risks and keep your school community safe. By following this checklist, schools can confidently handle the challenges of winter weather while maintaining smooth operations.
Need help fine-tuning your winter safety protocols? Book a consultation with our school safety software experts today for tailored recommendations and resources.
Related Resources
Maintain a safe and structured environment, even in the harshest winter weather. Learn how in our Comprehensive Winter Weather Preparedness Plan for Schools.
